How it works
We read the registries so you don't have to remember to.
Steadworthy Monitor is $49 a year. It doesn't file anything for you — it makes sure nothing gets past you. Here is exactly what it does.
- 01
Start with the free scan.
One EIN, about thirty seconds, no account. We read your IRS record and the state registries we can read directly, and email you a state-by-state report: where you're registered, where a registration has lapsed, and where your profile suggests an exemption. Every row says what the registry showed and the date we saw it — never a verdict on whether you're in compliance.
- 02
Tell us where you fundraise.
A short set of questions — where you solicit, roughly what you raise, whether a paid fundraiser is involved, and your fiscal year end. Checkboxes and ranges, not documents. Public records alone can't tell us where you ask for money; your answers are what turn a generic scan into alerts that actually apply to you. Change them any time; we keep every version, so an alert can always be traced to the answers it fired on.
- 03
We re-check the registries. Every day.
A nightly run puts your EIN back through the same matcher the scan used. When a state's answer changes between two checks — a status term, an expiration date, a record appearing or disappearing — that difference becomes an alert. We read 19 states' registries directly today and monitor the rules in all 52. Where a state's registry isn't readable yet, we say so rather than guessing: an unconfirmed match is shown as unverifiable, because telling a registered charity it isn't registered is the worst thing this product could do.
- 04
Deadlines are computed, not looked up.
Almost no state has a fixed renewal date — it falls a set interval after YOUR fiscal year end, and the interval is written in that state's rules. So we compute it: your fiscal year end against the current rule card for each state where you're registered. Reminders go out 60, 30, and 7 days ahead. Every deadline on your dashboard shows the rule card it came from and the date we last verified that rule against the state's own source.
- 05
When a state changes its rules, you hear about it.
We track the statutes, the administrative registers, and the official forms behind every rule card. When a state moves a threshold, changes a fee formula, or reissues a form, the card gets a new version — and if you're exposed in that state, an alert goes out with what changed. Fees and deadlines are formulas here, never numbers someone typed in once.
- 06
One email, not five.
If a night turns up several things, they arrive as a single digest rather than a pile of separate alerts — the fastest way to get muted is to behave like a robot with a lot to say. Emails are notifications: what changed, and a link to the full record. Once a year, a full re-scan of every jurisdiction we can read, plus a nudge to confirm your answers are still accurate. You can turn the emails off and keep the dashboard.
What we're building next
Monitor tells you. The paid tiers do it for you.
These are the filing tiers — Starter, Growth, and Nationwide. None of them is on sale yet; we'd rather name the line than blur it. Monitor is the part you can buy today.
One profile, every form.
Upload your latest Form 990 and it pre-fills a single profile — identity, officers, financials, fundraising methods — that every state's registration, renewal, and amendment is generated from. Never re-enter the same data for two states.
Filed three ways, chosen per state.
E-filed through the state's portal where that's allowed, with a human approving anything that reaches a real state. Printed and mailed by us — you e-sign, we assemble the packet in the state's required exhibit order, enclose the fee check, and send it tracked. Or sign-and-drop for the wet-ink holdouts: we mail YOU the assembled packet with a prepaid envelope addressed to the state. (Yes, Illinois, we're looking at you.)
Submitted, acknowledged, verified.
Three separate facts, never blurred into one. Submitted means we acted. Acknowledged means the state signalled receipt — a portal number, a cleared check, a letter. Verified means the state's own public registry now shows it. We don't call you registered until the registry does.
The paper trail.
Every filing, receipt, confirmation, and delivery scan in one vault. When a state says "we never received it," you have the tracking scan that says otherwise.